Presentation Guidelines

Oral Presentations

Talk Information

  • Talks are arranged to occur every 20 minutes; adhering to the time limits is essential for the smooth execution of parallel sessions! Each talk is allotted 15 minutes for the presentation and 5 minutes for questions and transition. Session chairs and presenters should synchronize their time-keeping devices with the digital master clock located in each room.
  • Attendees giving an oral presentation should plan on checking their slides with the A/V technicians in the room where their talk is scheduled, either before the first session of the day or during the morning coffee break.
  • Each room is equipped with a PC laptop that supports PPT, PPTX, PDF, DOC, and DOCX files, and a sound system. If you intend to use the conference computer, please bring your presentation files on a standard USB memory stick and load prior to the start of your session. If you intend to use your own laptop or tablet, please note that the A/V set-up in the room is compatible with VGA connectors; attendees are advised to bring their own adaptors to ensure compatibility.

Additional Talk Tips

Poster Presentations

Poster Information

  • Maximum poster size is: 72” wide (6 ft) x 44” tall; please note that you are not required to use the full size.
  • All poster sessions take place on the 2nd floor of the Laskey building. Posters can be hung starting at 7:30am on the day of the designated session, and should be in place by the lunch break of the same day. Pushpins are provided on each posterboard. Posters should be removed after the poster session (by 6pm of the same day).

Helpful Tips for Effective Poster Presentations

  • Use a large font size, and bullet your major points. Text should be printed in fonts of about 3/8″ height (font size no less than 28).
  • Keep the text to a minimum – most posters contain far too much text.
  • Attractive charts, tables and graphics will greatly increase the effectiveness of any poster. Illustrations and tables should be kept relatively simple to maximize legibility. Avoid “artsy” style and keep captions brief.
  • Lines in graphs should be heavy. Choose colors that are easily distinguishable from one another. Symbols, letters and numbers should be large enough to be seen from a distance of six feet.
  • It’s easier to read a poster if the information is arranged in vertical columns rather than horizontal strips.

Additional Poster Tips